PantheaCon 2020 Vendor Information, Application & Registration

A convention membership is not required to visit the Vendor Room.
All are welcome to explore this exciting and vibrant marketplace.

Vendor Room hours:
Friday: Noon (approx.) – 6:30 pm
Saturday & Sunday: 10 – 6:30 pm
Monday: 10 – 2 pm

Vendors in the area outside of the Ballroom (“Bayshore Foyer”) may have different hours.

The deadline for applications is OCTOBER 15. See our new ON-LINE application form. You can fill out the application HERE.

The PantheaCon Vendor area occupies the downstairs ballroom of the Hotel (Bayshore Ballrooms); there are also a limited amount of vendor spaces in the area directly outside of the Ballroom near the Convention Registration and Information in the Bayshore Foyer.

A table in the Ballroom is 325.00. A table in the Bayshore Foyer is $300.00.

The table fee includes one conference admission per table. If you have others working at your booth that want to attend the con, they can register online or on site. Please list their names on your form.

Each vending space is 4’x8’ and includes a 6’x2’ draped table and chairs.

A maximum of two tables may be purchased.

If you wish to share vending space, all vendors sharing must submit applications together for jurying.

As a convenience to vendors, “helper badges” are available for those who are only helping at a table and not attending the Convention ($15.00 each); be advised that “helper” badges do not allow admission to badge required areas of the Convention such as hospitality rooms, classes and rituals. Please list the number of helper badges you need, and we will put your booth name on them; no individual names needed.

For those who wish to use a mail in application, please send to: PantheaCon, PO Box 7327, Berkeley CA 94707 (DO NOT SEND REGISTERED MAIL)

All vendors will be notified whether their application has been accepted or not by November 15.

If you are accepted, you will receive a request for payment of your table fees with your confirmation by email with a link to PayPal or mail a check to the above address. Make checks payable to PantheaCon.

In January you will receive an email with more details and your table assignment.

If you are not selected any paperwork you send will be returned to you. There is no vendor waiting list.

The Deadline for payment after your application is accepted is December 1.

Please note that applications for Vending and Presenting are judged separately.

After more than 20 years of working for the Convention, Thalassa has resigned. We thank her for her service to our community.

The Vendor selection process is a juried system to ensure a diverse and unique experience for attendees; maximum vendor diversity assures both that the attendees will have the best shopping experience and that competition between sellers of similar merchandise will be minimized. All applications will be carefully evaluated. Each year we endeavor to add the new and different to the familiar and well loved. What this means is that every application is evaluated and having vending previously at PantheaCon is no guarantee that you will be accepted every time you apply. Each year vendors are cycled out of the mix to allow new vendors a chance. This does not reflect on your wares, but rather the shifting nature of the Vendor Room.

If you want to advertise in the program, please contact

If you have questions, contact Do not call or email other members of the PantheaCon Staff regarding Vendor issues. (Ver. 9.5.19)

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