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PantheaCon 2019 Vendor Information & Registration

UPDATE: For 2018, we are retaining the system we have been using, i.e. the paper form. We hope to have the electronic process available for PantheaCon 2020.

ALL VENDORS APPLYING FOR VENDING AT PANTHEACON 2019 MUST COMPLETE A PAPER FORM AND MAIL IT WITH PAYMENT (cheque or money order) OR PAYMENT INFORMATION (credit/debit card information). Please read the information that follows carefully. Vendor application form is HERE.

The PantheaCon 2019 Vendor area occupies the downstairs ballroom of the Hotel (Bayshore Ballrooms); there are also a limited amount of vendor spaces in the area directly outside of the Ballroom near the Convention Registration and Information in the Bayshore Foyer.

A table in the Ballroom is 300.00.

A table in the Bayshore Foyer is $275.00.

• The table fee includes one conference admission per table. In order to facilitate check-in at the Convention, we request that if you are registering additional people to work at your vendor space who are also planning on attending the conference, you must submit the registration forms and payment with your vendor application

• Each vending space is 4’x8’ and includes a 6’x 2’ draped table and chairs

• A maximum of two tables may be purchased. If you wish to share vending space, all vendors sharing must submit applications together for jurying.

• As a convenience to vendors, a limited amount of “helper admissions” are available for those who are only helping at a table and not attending the Convention ($15.00 each); be advised that “helper” badges do not allow admission to badge required areas of the Convention such as classes and rituals.

The deadline for submission of your application and fees is October 15th. If sending a cheque, you may post-date it to 10/15/18. Cheques will not be cashed (if you are using a credit card, it will not be charged) unless your application is accepted. Do NOT use PayPal!! Make cheques payable to PantheaCon and mail to:

Ancient Ways

Attn: Vendor Application

4075 Telegraph Avenue, Oakland, CA 94609.


Please use the PantheaCon Vendor Application form – do not send an email or an improvised form; vendor applications not following the correct procedure will not be considered. Do NOT send registered mail.

NOTE: All vendors who have been accepted are required to provide a Certificate of Insurance including both PantheaCon and the DoubleTree Hotel in order to vend. Many homeowner and business insurance policies offer this form of coverage and there are many other event insurance purveyors who can provide a Certificate of Insurance. All vendors must have valid California Franchise Tax Board paperwork in order as well.

All vendors will be notified whether their application has been accepted or not by mid-November. If you are not selected your fees and paperwork will be returned to you. There is no vendor waiting list.

Please note that applications for Vending and Presenting are judged separately.

The Vendor selection process is a juried system to ensure a diverse and unique experience for attendees; maximum vendor diversity assures both that the attendees will have an optimal shopping experience and that competition between purveyors of similar merchandise will be minimised. All applications will be carefully evaluated. Each year we endeavour to add the new and different to the familiar and well loved. What this means is that every application is evaluated and having vending previously at PantheaCon is no guarantee that you will be accepted every time you apply. Each year vendors are cycled out of the mix to allow vendors a chance. This does not reflect on your wares, but rather the shifting nature of the Vendor Room.

If you are interested in advertising in the programme, please contact Glenn@ancientways.com

If you have questions, contact Thalassa, the Vendor Coordinator, at vendors@pantheacon.com. Do not call or email the Ancient Ways store, Glenn Turner or other members of the PantheaCon Staff regarding Vendor issues.