Feb 17 – 20, 2017
Doubletree Hotel, 2050 Gateway Place, San Jose CA
Admission fee and valid dates:
$80 (Jan 1 – 15) Pre- registration and on site purchase – all weekend rate;
Pre-Reg closes Jan. 15
Single day rate: $40 for a full day, $20 for an evening only
Theme: Pagans of All Ages and Kinds
Join our huge and varied Pagan, Heathen, Wiccan, Reconstructionist, Indigenous, spiritual and magical groups in education and celebration. As usual we fill the whole hotel with over 14 function rooms for workshops, rituals, and presentations including 4 ballrooms for Vendors along with open house parties.
Parking at the hotel is $12 a day for attendees with their badges. Only hotel guests get in-out privileges.
On site registration hours
The program guide went live as of October 24, 2016.
Important Dates for PantheaCon 2017
July 1 –On line (with PayPal) and Mail-in Conference Membership Registration is open, but closes Jan. 15, 2017; after that register on site. A pdf Membership form for printing and mailing is also on the page. Mail must reach us by Jan. 15.
July 1 – Programing Applications opened but are now closed.
August 1 – Vendor Applications opened, but are now closed.
September 1 – Round 1 deadline for Programming Items. Early submissions improve your chances for acceptance. October 1 – Final deadline for Presenters (Programming closed to submissions)
Hotel Room reservations – info for other hotels nearby.
For Doubletree Hotel room reservations will open for attendees on November 15 December 15, NOON Pacific Daylight time
The second Doubletree room release is on 11/15 12/15 at Noon Pacific Daylight time.
These rooms go very quickly, so be prepared to consider a room at an Overflow hotel. Be prepared at NOON, December 15. Have a credit card ready etc.
There are three ways you can try for a room:
Hilton Central Reservations: 1-800-222-8733
Our Group Code is “PAN”
Update from our Doubletree Hotel Room Liaison…. For many reasons, we needed to move the second room release out to Thursday December 15 at Noon local time. At that time, we anticipate releasing whatever is left, and not limiting it to 100 rooms if more are available. After Dec 15, check in with the hotel for possible cancellations. This way we’ll all have a good idea of the room pickup and all before the end of the year and well before the contracted cut- off date. (This year they informed us that we had not filled our block by about 100 rooms a night. Shocking and strange, I know.) We hope this new arrangement will allow us to end up with more rooms than in past years and fill the whole hotel with us and fewer travelers.
From our Doubletree Room liaison : Additionally I want to share the hotel’s reassurances that this room release, unlike the Oct 2015 room release, WILL include Thursday and Monday nights if available at the time you get through.
If you run into any problems please email hotelrooms *AT* pantheacon *DOT* com immediately so that I can have all items of concern in one place for working with the hotel. And please allow at least 3-5 business days for a response. May the odds be ever in your favor!
First block of rooms opened Friday, October 14, another block in November (cancelled )and now on December 15. Regular Doubletree reservations for hotel rooms will go through the Doubletree booking system – you will be able to book a room online or call the hotel directly on that day to reserve one room. The hotel is contracted to have blacked out all rooms this whole weekend for our attendees to reserve. Any Doubletree hotel rooms reserved before October 14 will be void. No more than one room reservation per person will be allowed.
For a specific room number assignment or a special-needs room, please contact firstname.lastname@example.org, starting in September. Special-needs rooms are for families with small children and physically challenged people. (We reserve the right to jury this area, if you have questions please email email@example.com to be considered for this block.) This block has filled and we will add to a Wait List from now on.