For Presenters

The Convention offers its attendees an opportunity to obtain readings from PantheaCon Presenters. What follows is information about doing divination at PantheaCon.

How it works:  A sign-up table is set up at “Thalassa Prime” – the Vendor Staff table located just inside the Main entrance to the Vendor Room.  The reading day is broken into 15 minute increments. There will be binders with the specific times and tables outlined.  There are two tables set up in the Vendor Room for readings, and they will be clearly marked. There will also be two or three tables set up in the Bayshore Foyer Vending area for both readings and booksignings.  The advantage of this is that you will be able to schedule some readings when the Ballroom is closed.

In order to schedule your reading times, please come to the Vendor Room on Friday (after 11:30 A.M., please) to write down exactly what times you wish to read on the sign-up sheets. Be aware that reading sign-ups will be taking place during the later part of the Vendor load-in on Friday, and your cooperation is appreciated in not coming to the Vendor Room prior to 11:30 A.M. The Vendor Room staff will be available to help you and answer questions.

For the tables in the Ballroom, readings will be available during the following hours when the Vendor Room is open.  Reading hours 15 minutes before the scheduled closing of the Vendor Room:

Friday – 1:30 to 5:45
Saturday – 10:00 to 6:15
Sunday – 10:00 to 6:15
Monday – 10:00 to 1:30

You will be expected to schedule yourself within these times.   Due to the number of presenters interested in giving readings, you will only be permitted to sign up for a portion of each day. Please note that even if you are reading for free, you should clearly establish what sort of compensatory exchange you expect for your reading before starting that reading, and to note it on the sign-up sheets.

During the hours the Vendor Room is open, interested querents will be able to sign up for the readers and times they wish for their readings and go to the appropriate table for their reading at the time they signed up for.  One note: When you are reading, if you find yourself running overtime, please make arrangements to continue the reading in a different location so as to not compromise the schedules of the other readers.

In the interest of clarity, be advised that PantheaCon is only making the tables available and providing the sign-up mechanism – scheduling when you will read, doing the readings at the designated times, and negotiating compensation is entirely handled by you.  Only presenters are permitted to read under the aegis of PantheaCon.

Feel free to contact Thalassa if you have further questions (href="http://usmc1612mailyahoocom/mc/compose?to=vendorspantheaconcom" target="_blank">vendorspantheaconcom)

Several presenters have asked about book signings/selling their books at PantheaCon. Your hotel room is NEVER a place to sell books – the law is very clear about this and we do not allow any vending out of rooms.  There are, however, three options available to you as a presenter: you can sign or sell your books during your presentation; have your book for sale in the Vendor Room; or register to sign your book in the Vendor Room.

Signing or selling at your presentation

1. You may hold a book signing or sell your book during your presentation.
2. You can also sell your book immediately after your presentation in the hallway _outside your presentation room_ for the 20 minutes after your presentation ends. Please be considerate to the presenters that follow you, as well as traffic patterns in the space.
3. Be sure to let attendees know during your presentation when and where you will be signing your book.

Having your book for sale in the Vendor Room

1. You can contact Glenn (glennancientwayscom  (glennancientwayscom)  ) to inquire about having your book available for sale at the Ancient Ways table.

Book signings in the Vendor Room

1. A sign-up table is set up at “Thalassa Prime” – the Vendor Staff table located just inside the Main Entrance to the Vendor Room – starting AFTER 11:30am on Friday (if you arrive earlier than that you will be turned away and asked to come back later).
2. Slots are 30 minutes long.
3. The signing tables are in the Bayshore Foyer and the times are outlined in the Program Guide (in general, they begin when the Vendor Room opens on any given day and continue on after the Vendor Room closes).

The Vendor Room staff will be available to help you and answer questions at con. In the meantime if you have any questions please contact Thalassa at vendorspantheaconcom  (vendorspantheaconcom)  

Any photography or recording (video or audio) in public convention space (i.e. anything but a private room) MUST be cleared with Glenn and Programming in advance of the convention. This includes any scheduled programming items, any recording of the Vendor areas, Registration, Suites, and Convention operations (Gryphons, Con Ops, etc). We strongly discourage asking for permission at Con – both Glenn and Programming will be incredibly busy.

We do not require formal model releases for non-commercial use, but attendees must be able to provide informed consent.  That means they need to be notified prior to any photographs being taken or recordings being made:

1. How the photographs, video or audio recording will be used
2. Where the media will be posted
3. For photography, whether faces will be blurred prior to posting

Photography

We ask that photographs not have in frame any attendees who have not given their explicit permission to be photographed. Photographers have accomplished this in the past by photographing their subjects against the nearest wall.  If the organizers of a presentation are planning to photograph their audience, we ask that it be mentioned in the event description in the Program Guide, that a notice be posted on the entrance to the event, and that the presenter(s) notify the audience at the beginning of the presentation.

Party Rooms

If you want to record in a party room, please get permission from both the registered hotel guest that is responsible for the room as well as anyone who might come within range of the recording device.  We’re happy to try and work with people to accommodate requests but we want to avoid disrupting the convention itself.

You’ll need to check in as soon after your arrival as possible but no later than 30 minutes before your presentation timeslot.  PantheaCon programming begins at 1PM Friday and at 9AM on every other day. Time slots are 90 minutes in length, with 30 minute breaks in between.  Lunch breaks are extended to an hour (12:30-1:30PM each day), and dinner breaks are two hours (5:00-7:00PM).

We ask that you arrive at your designated room at least 15 minutes prior to your presentation.  You will be assigned a Programming staff member – he or she will introduce themselves and verify the room setup with you.  Please keep in mind that they will need to locate you in a possibly crowded room, and that you may not be the only person wearing a Presenter ribbon in the room.

First, you’ll need to go to PantheaCon Registration and obtain your Registration badge – the Registration desk opens at 10AM on Friday, February 15. (Pre-Registration is recommended to get lower rates.)

Second, with badge in hand, head to the Green Room to check in. We will have a check-in table near Registration on Friday only. If you have no changes to your set-up and tech needs, you will be done. Those with changes need to go to the Capitola, the Main Green room near Club Max. Those arriving on Sat or Sun need to go the the Capitola room.

Please note that we need you to check in at the Green Room no later than 30 minutes before your scheduled presentation.  Failure to check in may lead to cancellation of your presentation.

If you are presenting with a group, the individual who submitted the presentation idea is considered by PantheaCon to be the group’s contact person. Any phone communication will be directed to the contact person.  He or she is also the only group member who should visit the Green Room or the Friday Green Room table.

If one or more members of your presentation group will not be paying for a PantheaCon registration badge, you will need to submit a list of their names to programmingpantheaconcom  (programmingpantheaconcom)   by January 15.  At the Green Room, you will be able to pick up one Helper Badge for each name you submit – you will be responsible for ensuring that they are distributed to your group.  Helper Badges will allow your co-presenters to make their way to your presentation room during your time slot but will not grant them access to other presentations or to Hospitality Suites.

All materials needed for your presentation must be provided by you. PantheaCon cannot provide printed materials, chalices, vessels, electric candles, herbs, or other decorative materials for ritual or other purposes.  There is a UPS Store on-site if you need to print documents.

If you have a need to ship anything to the Doubletree for your presentation, you will need to make arrangements directly with the hotel. They will charge you according the days for storage and quantity.  PantheaCon does not facilitate these requests and is not responsible for ensuring timely delivery.  PantheaCon and Ancient Ways also do not provide storage (temporary or otherwise).