PantheaCon 2013

The first 100 plus applications have been received, we are processing that information and will notify everyone when finished. So please bear with us as we make every effort to arrange a fair and organized system for getting a room in the main hotel.

For PantheaCon 2013, we are implementing a new process that should avoid the hotel system’s limitations and hopefully improve everyone’s experience.

This year, all DoubleTree room reservations will go through PantheaCon.  On March 17 at noon, we will open the first 100 rooms for application through an online form at the PantheaCon website. Once the first 100 applications have been received, we will send that information to the hotel and notify those individuals by email that they need to phone the hotel to confirm their reservation. (This process is still in formation and may need adjustments to make it work well, i.e. if the server crashes.) We will inform the mailing list and post to the website,  when another block of rooms opens later in the year. Only one room reservation per person will be allowed.

Other important notes:

1. A small block of rooms for those with disabilities and small children will be held for special application, note that in the hotel room application.  Email hotelroomspantheaconcom  to apply for this category.
2. If the hotel reservation system mistakenly allows people to reserve rooms through any other channel, those reservations will be void.
3. The reservation of suites and party rooms has always been limited to assignment by the conference to groups that are hosting parties over the weekend. If you have a group that wants to host a party, let us know when you fill out the form for a room application. You should  also contact hotelroomspantheaconcom   to apply for  a room on the 2nd, 9th or10th floor party floors. Rooms on these floors typically have gone to established groups that keep open house hours; priority goes to return groups that have actually had more than one party.
4. Rooms are not transferrable. If for some reason you do not want to keep your reservation once you have it, it cannot be transferred to any other person. It will revert to the convention to be filled.

PantheaCon will adhere to state and federal laws which require age limitations and non-discrimination on the basis of age, race, national origin or gender. We also affirm the importance of safe space and will continue to schedule presentations that limit attendance to specific groups of individuals.  All workshops or rituals that say “Women Only” or “Men Only” will be open to all who self-identify as such.

PantheaCon cannot police all boundaries. One thing has become evident, simply seeking to make restrictions on gender unambiguous is not sufficient. Prospective presenters applying to make group-specific presentations should be clear in their language about limitations and observe these guidelines.  Private rooms, including Hospitality Suites, at the DoubleTree are not subject to this policy.  In the past, groups have held invitation-only events and skyclad rituals in private rooms, and PantheaCon will not interfere in these private arrangements.

PantheaCon aims to provide a safe environment for all of its attendees to enjoy their diverse paths.  As we evolve, this policy may be subject to some nuanced changes in the future.  We welcome any and all comments on this policy.  Feel free to email feedbackpantheaconcom – although we cannot promise a response, all emails will be read.