The 22nd annual

PantheaCon 2016

Theme: Change Makers

Feb 12 – 15, 2016

San Jose Doubletree Hotel

2050 Gateway Place, San Jose CA

Admission fee and valid dates:

$70 (Sep 1 – Dec 31) –  Pre- registration all weekend rate;

$80 (Jan 1 – 15) –  Pre- registration and on site purchase – all weekend rate;

Pre-Reg closes Jan. 15

Single day rate: $40 for a full day, $20 for an evening only

Join our huge and varied Pagan, Heathen, Wiccan, Reconstructionist, Indigenous, spiritual and magical groups in education and celebration. As usual we fill the whole hotel with over 14 function rooms for workshops, rituals, and presentations including 4 ballrooms for Vendors along with open house parties.

Parking at the hotel is $10 a day for attendees with their badges. Only hotel guests get in-out privileges. No shuttle van this year, we suggest Uber or Taxis.

Important Dates for PantheaCon 2016

July –On line (with PayPal) and Mail-in Conference Membership Registration  is open, but closes Jan. 15, 2016; after that register on site. A pdf Membership form for printing and mailing is also on the above link/page. Mail must reach us by Jan. 15.

October  –  Programming is closed to submissions

October  – Vendor Applications are closed.

The Doubletree Hotel Room Reservation System – We have posted additional details (See below).  Room rates have been radically increased to $130 a night for us: their Standard rate is $359 a night. (We hear that this is due to the Super Bowl being in the area in 2016.) Parking for the event is $10 a day.

We are releasing the hotel rooms for PantheaCon 2016 in staggered blocks.
The First block of rooms was available Friday, October 23rd at Noon Pacific Time – sold out.

The Second block of rooms available (was Monday, November 16th) is now changed to Monday, November 23 at Noon Pacific Time

Hotel Updates! PLEASE READ!

We are pushing the next room release date out by one week to Monday, November 23rd , at Noon local time (More details to follow with specifics about booking a room).

Any changes to the reservation process will be put here on the web page as we get them.

Doubletree Hotel Reservation Information


At Noon Pacific Time we will release the next set of rooms for PantheaCon 2016.

Web URL for booking:

The Group Code you will need to enter is: PTC

We have asked the hotel to double and triple check that the Thursday and Monday night rooms that are left are correctly built into the block this time.
HOWEVER, any nights before Friday and After Sunday are called “Shoulder Dates” and as such, Thursday and Monday are two of the nights in our block where we do not have the entire hotel. This means that not only is availability in general limited somewhat on Thursday and much more on Monday nights, it means that what gets released tomorrow will only be what remains after the bookings for the last release. So please keep in mind that because of the limited contracted availability, there may not be a room left available on those nights for the group rate when you make your reservation.
If you run into a problem getting an arrival earlier than Friday or departure later than Monday, you can try changing your dates and booking the shoulder dates at the higher prevailing hotel rate and your core room nights at the group rate. If you run into this, you can forward your reservation confirmation to and I will see if I can help you, BUT (and I cannot emphasize this enough) you MUST be prepared for the possibility that I very well might not be able to change anything because the contracted rooms for the shoulder nights could just be sold out.

And yes, of course, if we sell out the contracted shoulder nights, we will have a chat with the hotel about adding a few more.

Good Luck!

One last note – every year the block of released rooms sells out in 5 minutes or less. And every year we get a lot of emails and comments that it’s just not possible for that to happen. It absolutely can and does every year. There are a lot of you and only so many rooms in the hotel.

For Special-Needs rooms, please contact, starting in September. Special-needs rooms are for families with small children and physically challenged people. Request deadline ends November 6,  2015. – This block of rooms is closed.

For the Special Needs Requests –  Our goal is to confirm with all Special Needs requests one way or the other during the week before 11/23.

Overflow hotels – See the Hotel and Lodging part of the website for these hotels.  Note: the Garden Hotel is not accepting reservations and is closing this year.

Doubletree Hotel Rooms

Hotel Update with critical dates!!!!

PLEASE read this all the way through before posting a question that is answered in this post! Thank you! :)

Doubletree rooms are $130 this year.

Friday, October 23rd at Noon Pacific Time: The First block of rooms for PantheaCon 2016 will be released for booking.

Friday, November 6th by 5pm Pacific Time: The Deadline to request consideration for a Special Needs room (for people with mobility challenges, severe health challenges, and folks with small/infant children). Send your request to All requests will be replied to confirming that we got your request – at a minimum you will be notified that you have been “put on the list”. This DOES NOT mean that you have a room, it means that you are on the list for consideration. You may also receive another email with specific questions about your room needs, or those questions may be included in the confirmation message. We strongly suggest you respond to any questions regarding your request as quickly as possible and no later than Monday, November 9th. We cannot move forward with evaluating requests and assigning rooms without this information. And we cannot hold back the process past that date.

Monday, November 23th, at Noon Pacific Time: The next block of rooms will be released for general booking.

Further Details about the specifics of booking a room will be posted once we are done confirming with the hotel what they are for this year (basically the correct phone number, web URL and group code). At this time there is no date set for any further room releases. Once we are done processing the convention use rooms, the party/hospitality rooms (Deadline Nov. 20), and the Special Needs rooms  (Deadline Nov 6) we will know what rooms may or may not be left for one more release. We will actively update on FB, on the web page, and everywhere else we can as we have more information.

Party rooms

Party rooms, sometimes called party suites by the long-time conference goers are community hospitality spaces. They are usually paid for by a group of people around either a tradition or a commonality of interest. We have a very limited number of spaces available.

This is not about having a party in your room, nor about regular hotel rooms. Please see the hotel and lodging pages elsewhere on this site for more about that.

The process for requesting a party room is to email, Glenn Turner, with the name of your group, the purpose of your room and a short description (see past program books, posted in the FAQ section for examples). She will contact you at the appropriate time with more details and if you have been accepted. If you have a preference for the floor or other details you would like considered, please include those in the same email. Do not assume you will be selected for a Party Room. If you get a room when the general block of rooms is opened, we can assign  you a party room floor space if you are accepted to this rooming group.  Deadline for consideration is November 20.

Note: Please do NOT contact anyone else about party rooms. Glenn is the sole decider. Reaching out on facebook to the group or to the hotel liaison, the hotel itself, programming, gryphons, dealers, CAT, Green Room or Logistics just delays you getting to the right person. None of them can help you.